MANUA 


OARDS  OF  SURVEY 


I'RF.l'ARED  UNtfER  THE  DlRl 


ERAL  COMMANDING  THE  ARMY, 


.HRHARDT, 


IETARY    OF    WAR. 


MANUAL 


BOARDS  OF  SURVEY. 


PREPARED  UNDER  THE  DIRECTION 


GENERAL  COMMANDING  THE  ARMY, 


CAPTAIN  CHARLES  GERHARDT, 

EIGHTH    U.    S.    INFANTRY. 


PUBLISHED    BY   AUTHORITY   OF   THE    SECRETARY   OF   WAR. 


WASHINGTON : 

GOVERNMENT   PRINTING   OFFICE. 

I9OO. 


MANUAL  FOR  BOARDS  OF  SURVEY. 


'*&  I  BOARDS   OF  SURVEY, 

ftl 

1.  The  authority  for  Boards  of  Survey  is  found  in  Army 
.^ '     Regulations. 

2.  They  are  an  aid  in  the  transaction  of  military  business 
•-=»       and  are  governed  by  the  Army  Regulations  and  the  customs 

4»       of  the  service. 

4  3.  A  Board  of  Survey  is  not  a  court,  and  can  not  legally 

exercise  the  powers  expressly  vested  by  statute  in  courts- 
martial  or  courts  of  inquiry.* 

COMPOSITION  AND  CONSTITUTION. 

4.  A  Board  of  Survey  will  be  composed  of  three  officers, 
exclusive  of  the  commanding  officer  and  those  who  are 
interested  if  that  number  be  present  for  duty ;  otherwise,  of 
as  many  as  are  so  present,  exclusive  of  the  commanding  and 
interested  officers;  or  if  none  but  the  commanding  officer 
and  interested  officer  be  present  for  duty,  then  of  the  coin- 
1 1 1; t ml i  1 1 -r  officer,  f 

5. '  When  only  the  responsible  or  interested  officer  is  present 
he  will  not  constitute  himself  a  Board  of  Survey,  but  will 
furnish  the  next  higher  commander  authorized  to  convene 
such  board  his  certificate  of  facts  and  circumstances,  supported 
by  affidavits  of  enlisted  men  or  others  who  are  cognizant 
thereof.  Should  the  case  thus  presented  not  be  considered 
satisfactory,  or  in  a  case  in  which  only  interested  officers 
with  opposing  interests  are  present  for  duty  at  the  post  or 
station,  the  next  higher  commander  authorized  to  convene 
Boards  of  Survey  may  make  the  necessary  investigation.  $ 

*  See  Digest  of  Opinions,  J.  A.  G.,  p.  179.  f  Par.  709,  A.  K.,  an  amended. 

;  Par.  709,  A.  R.,  as  amended. 


4  MANUAL  FOR  BOARDS  OF  SURVEY. 

6.  When  a  soldier  deserts,  a  Board  of  Survey  will  be  called 
by  the  regimental  commander,  but  such  authority  is  not 
intended  to  interfere  with  the  like  authority  heretofore  given 
to  a  post  commander.* 

7.  Any  commissioned  officer  subject  to  the  orders  of  the 
convening  authority  is  eligible  for  service  on  a  Board  of 
Survey,  f 

8.  An  order  convening  a  Board  of  Survey  should  state  ex- 
plicitly the  matter  to  be  investigated.     It  should  designate 
the  place  and  hour  of  meeting  and  the  names  of  the  members, 
in  the  order  of  rank,  and,  in  case  less  than  three  members  are 
detailed,   it  snould  recite  the  reason  for  such  diminished 
number.     In  cases  where  the  property  in  question  has  been 
previously  acted  upon  by  a  Board  of  Survey,  the  order  will 
so  state  and  require  that  the  proceedings  of  any  previous 
board  or  boards  be  considered.  \ 

PURPOSES. 

9.  On  the  death  of  an  officer  in  charge  of  public  property 
or  funds,  his  commanding  officer  will  appoint  a  Board  of 
Survey,  which  will  inventory  the  same  and  make  the  cus- 
tomary returns  therefor,   stating  accurately  amounts   and 
conditions.  § 

Cash  in  the  hands  of  a  deceased  officer  may  be  invoiced  by 
a  Board  of  Survey  appointed  under  paragraph  84  of  the  Reg- 
ulations to  the  deceased  officer's  successor,  but  balances  to 
his  credit  with  the  Treasurer,  an  assistant  treasurer,  a  desig- 
nated depository,  or  a  fiscal  agent  of  the  United  States,  over 
and  above  his  outstanding  checks,  will  be  covered  into  the 
Treasury  of  the  United  States  by  the  chiefs  of  bureaus  when 
the  Board  of  Survey  has  reported  to  the  bureaus  the  balances 
over  and  above  such  checks.  A  deceased  officer's  successor 
will  not  endeavor  to  secure  the  transfer  to  himself  of  the 
deceased  officer's  balances  with  the  Treasurer,  assistant  treas- 
tarer,  designated  depository,  or  fiscal  agent,  but  will  make 
requisition  upon  the  proper  authorities  for  such  funds  as  he 
may  need.  | 

*  Par.  116,  A.  R.,a»  amended,  and  Clr.  No.  48,  H.  Q.  A.,  1898. 
t  A.  W.,  122.  J  Par.  709,  A.  R.,  as  amended. 

\  Par.  84,  A.  R.  j  Circular  No.  36,  U.  Q.  A.,  1808. 


MANUAL  FOR  BOARDS   OF  SURVEY.  5 

10.  When  a  soldier  deserts,  a  Board  of  Survey  will  be  called 
by  the  regimental  commander  to  ascertain  whether  he  has 
lost  or  abstracted  any  articles  of  Government  property,  and 
if  so  to  determine  the  money  value  of  the  same.      The  value 
of  the  articles  thus  found  to  be  missing  will  be  charged 
against  the  deserter  on  the  next  muster  and  pay  roll  of  his 
company,  winch  will  be  accompanied  by  a  copy  of  the  board's 
report.     A  copy  of  so  much  of  the  proceedings  as  relates  to 
the  property  charged  on  any  roll  will  accompany  the  return 
to  which  the  property  pertains.     The  board  will  also  fully 
investigate  the  circumstances  attending  desertion,  especially 
the  causes  which  induced  it,  and  make  a  separate  report  in 
each  case  of  its  investigation  and  conclusions  thereon,  which 
will  be  transmitted  to  corps  or  department  headquarters 
through  intermediate  channels.    In  case  the  number  of  officers 
on  duty  with  the  command  is  limited,  the  summary  court 
officer  may  be  called  upon  to  make  this  investigation  and 
report.* 

11.  Whenever  in  the  opinion  of  a  commanding  officer  the 
condition  of  any  silken  color,   standard,  or  guidon  in  the 
possession  of  his  command  has  become  unserviceable,  a  Board 
of  Survey  will  be  appointed  to  report  for  the  information  of 
the  Secretary  of  War  its  condition,  and  as  to  the  necessity  of 
supplying  a  new  one.     If  requiring  repair,  application  to  have 
it  placed  in  a  serviceable  condition  should  be  made  to  the 
Quartermaster  General.     Service  colors  and  guidons  will  be 
submitted  to  the  action  of  an  inspector  when  unfit  for  further 
use.f 

12.  Upon  the  receipt  of  public  property  by  an  officer  he 
will  make  careful  examination  to  ascertain  its  quality  and 
condition,  but  will  not  break  original  packages  until  issues 
are  to  be  made  unless  he  has  reason  to  believe  the  contents 
defective.     Should  he  discover  defect  or  shortage,  he  will 
apply  for  a  Board  of  Survey  to  determine  it  and  fix  the 
responsibility. 

Should  he  consider  the  property  unfit  for  use,  he  will  sub- 
mit inventories  in  triplicate  and  request  the  action  of  an 
inspector.  The  same  rule  will  be  observed  in  regard  to 

*  Par.  115,  A.  B.,  as  amended,  and  Par.  686,  fl>.        f  p»r-  223. A-  B-.  •»  amended. 


«  MANUAL  FOR  BOARDS  OP  SURVEY. 

packages  when  first  opened  for  issue,  or  for  property  dam- 
aged or  missing  while  in  store.* 

13.  If  an  article  of  public  property  be  lost  or  damaged  by 
the  neglect  or  fault  of  any  officer  or  soldier,  he  shall  pay  the 
value  thereof,  or  the  cost  of  repairs,  at  such  rates  as  a  Board 
of  Survey  may  determine,  f 

14.  If  articles  of  public  property  are  embezzled,  or  lost  or 
damaged  through  neglect  by  a  civilian  employee,  the  value 
or  damage  as  ascertained  (and  by  a  Board  of  Survey  if  neces- 
sary) shall  be  charged  to  him  and  set  against  any  pay  or 
money  due  him.}: 

15.  Public  property  which  has  been  damaged,  except  by  fair 
wear  and  tear,  or  is  unsuitable  for  the  service,  before  being 
submitted  to  an  inspector  for  condemnation  will  be  examined 
by  a  Board  of  Survey.  § 

16.  A  Board  of  Survey  can  not  condemn  public  property. 
Its  action  is  purely  advisory.     It  is  called  for  the  purpose  of 
ascertaining  and  reporting  facts,  submitting  opinions,  and 
making  recommendations  upon  questions  of  responsibility 
which  may  arise  through  accident,  mistake,  or  neglect.     For 
example,  it  investigates  and  determines  questions  involving  the 
character,  amount,  and  cause  of  damage  or  deficiency  which 
public  property  may  have  sustained  in  transit,  ||  store,  1[  or  use, 
and  which  is  not  the  result  of  ordinary  wear  and  tear  of  the 
service,   and  reports  the  investigation  made,   its  opinions 
thereon,  and  fixes  responsibility  for  such  damage  or  deficiency 
upon  the  proper  party.     It  makes  inventories  of  property 
ordered  to  be  abandoned  when  the  articles  have  not  been  enu- 
merated in  the  orders  for  abandonment.     It  recommends  the 
prices  at  which  damaged  clothing  may  be  issued,  and  the 
proportion  in  which  supplies  shall  be  issued  in  consequence 
of  damage  or  deterioration  that  renders  them,  at  the  usual 
rate,  unequal  to  the  regulation  allowance,  fixing  in  each  in- 
stance responsibility  for  actual  condition.     It  verifies  the 
discrepancy  between  invoices  and  the  actual  quantity  or  de- 
scription of  property  transferred  from  one  officer  to  another,** 

*  Par.  668  aud  669,  A.  R.  g  PM.  708,  ib. 

f  Par.  684,  A.  R.  I  Par.  1120  and  1127,  ib. 

I  Par.  687,  A.  R.  '  I'»r.  1064  and  1246,  ib. 
**  Par.  1241,  A.  R. 


MANUAL  FOR  BOARDS  OF  SURVEY.  7 

fixes  definitely  the  amounts  received  for  which  the  receiving 
officer  must  receipt,  and  ascertains,  as  far  as  possible,  where 
and  how  the  discrepancy  has  occurred.* 

In  short,  the  purpose  of  a  Board  of  Survey  is  to  inquire 
thoroughly  into  and  report  upon  all  facts  and  circumstances 
of  the  matter  in  question;  to  fix  the  responsibility  for  defi- 
ciency or  loss  of,  or  damage  to,  public  property;  to  determine 
the  value  of  articles  deficient,  lost,  or  damaged,  and  to  make 
such  recommendations  as  it  may  judge  proper  for  the  relief 
of  the  person  accountable  for  the  property  when  not  respon- 
sible for  the  deficiency,  loss,  or  damage. 

17.  Under  the  provisions  of  the  act  of  Congress  approved 
March  3,  1885,  compensation  may  be  made  for  private  prop-, 
erty  of  officers  or  enlisted  men  lost  or  destroyed  in  the  mili- 
tary service,  without  fault  or  negligence  on  the  part  of  the 
claimant,  ' '  where  the  private  property  so  lost  or  destroyed 
was  shipped  on  board  an  unseaworthy  vessel  by  order  of  any 
officer  authorized  to  give  such  order  or  direct  such  shipment,'' 
or  "  where  it  appears  that  the  loss  or  destruction  of  the  pri- 
vate property  of  the  claimant  was  in  consequence  of  his  hav- 
ing given  his  attention  to  the  saving  of  the  property  belonging 
to  the  United  States  which  was  in  danger  at  the  same  time 
and  under  similar  circumstances." 

Proceedings  of  a  Board  of  Survey  will,  if  possible,  accom- 
pany each  application  under  this  act,  showing  fully  the  cir- 
cumstances accompanying  the  loss,  f 

18.  In  case  of  deficiency  found  in  the  quantities  of  fuel, 
forage,  and  straw  on  hand  at  the  quarterly  verification,  a 
Board  of  Survey  will  be  called  to  make  a  full  investigation, 
and  will  report  the  facts,  with  its  conclusions  as  to  the  cause 
of  the  deficiency  and  responsibility  therefor.^ 

19.  When  any  musical  instrument  furnished  by  the  Quar- 
termaster's Department  to  a  duly  authorized  band  of  the 
Army  has  become  unserviceable,  it  will  be  submitted  to  a 
Board  of  Survey.     A  copy  of  the  proceedings  of  the  board 
will  be  forwarded  to  the  Quartermaster  General,  with  a  view 
to  having  the  instrument  repaired,  if  practicable,  or  other- 
wise disposed  of.§ 

»  Par.  713,  1126,  and  1240,  it.  t  P»r.  723,  A.  B. 

t  Par.  1063,  ib.  \  Par.  1201,  A.  R.,  M  amended. 


8  MANUAL  FOR  BOARDS  OF  SURVEY. 

20.  Hereafter  when  typewriters  supplied  to  the  Army  by 
the  Quartermaster's  Department  become  unserviceable  they 
will  be  submitted  to  a  Board  of  Survey,  and  a  copy  of  the 
proceedings  of  the  board  will  be  forwarded  to  the  Quarter- 
master General,  with  a  view  to  having  the  machines  repaired, 
if  practicable,  or  otherwise  disposed  of  * 

21.  Corn  brooms  worn  out  in  the  service  in  the  Subsistence 
Department  may  be  dropped  from  the  returns  of  subsistence 
property  without  the  action  of  a  Board  of  Survey  or  of  an 
inspecting  officer,  f 

ORGANIZATION. 

,  22.  The  board  assembles  at  its  first  session  in  accordance 
with  the  convening  order;  thereafter  according  to  adjourn- 
ment. It  is  customary  for  members  to  wear  undress  uniform 
without  side  arms. 

23.  Boards  of  Survey  are  not  limited  as  to  hours.     Their 
sessions  should  not  necessarily  interfere  with  ordinary  routine 
duties. 

24.  No  oaths  are  administered  to  members  or  to  witnesses.  J 
The  organization  is  complete  on  assembling,  and  the  board  at 
once  proceeds  to  the  business  before  it. 

25.  In  case  of  absence  of  a  member  the  remaining  members 
may  properly  proceed  with  the  business,  but  the  absent  mem- 
ber may  take  his  seat  at  subsequent  sessions,  and  may  have  a 
voice  in  the  final  deliberations  and  conclusions. 

THE   PRESIDENT. 

26.  The  senior  member  acts  as  president.     Through  him 
the  board  communicates  with  the  convening  authority. 

THE   RECORDER. 

27.  The  junior  member  acts  as  recorder.     Through  him  the 
board  communicates  with  parties  who  appear  before  the  board 
by  correspondence. 

28.  He  makes  minutes  of  the  proceedings,  and  under  the 
direction  of  the  board  prepares  the  record. 

•Cir.  No.  34,  H.  Q.  A.,  1899.  fdr.  No.  52,  H.  Q.  A.,  1899. 

JSee  Digest  of  Opinions,  J.  A.  G.,  p.  179. 


MANUAL  FOR  BOARDS  OF  SURVEY.  9 

29.  The  evidence  to  be  furnished  by  the  party  calling  for 
the  board  is  properly  submitted,  in  triplicate,  to  the  conven- 
ing authority  with  the  request  for  the  appointment  of  the 
board,  and  by  the  convening  authority  transmitted,  with  the 
appointing  order,  to  the  president.   If  this  has  not  been  done, 
the  recorder  should  secure  such  evidence  and  be  prepared  to 
lay  it  before  the  board  at  its  first  session.     He  also  secures 
such  evidence  as  the  board  calls  for  in  the  process  of  investi- 
gation. 

30.  He  reduces  oral  testimony  to  writing,  and  in  the  case  of 
an  officer  has  it  put  in  the  shape  of  a  certificate ;  in  case  of 
an  enlisted  man  or  a  civilian,  in  the  shape  of  an  affidavit. 

31.  He  signs  adjourned  proceedings. 

PROCEDURE. 

32.  A  Board  of  Survey  in  its  procedure  will  follow    the 
recognized  rules  observed  by  courts-martial  and  other  delib- 
erative bodies. 

33.  In  important  cases  it  may  be  necessary  to  have  counsel, 
reporter,  or  interpreter.     Authority  should  be  secured  before 
their  employment. 

34.  There  is  no  set  order  for  voting.     In  case  of  disagree- 
ment a  minority  report  may  be  submitted. 

35.  A  Board  of  Survey  must  fully  investigate  matters  sub- 
mitted to  it ;  the  investigation  should  be  as  searching  and  the 
action  as  complete  as  that  of  a  court-martial.     The  object  is 
not  in  any  sense  merely  to  exonerate  individuals  and  relieve 
them  from  proper  responsibility ;  the  board  must  go  further 
and  fix  the  responsibility  where  it  belongs.     It  is  primarily 
to  find  all  the  facts  in  the  case,  and  next  to  express  an  opin- 
ion as  to  where  the  responsibility  should  be  fixed,  so  that  the 
loss,  if  any,  may  fall  upon  the  proper  party — the  Government 
or  the  individual.*    It  will  call  for  all  evidence  attainable, 
and  will  not  limit  its  inquiries  to  proofs  or  statements  pre- 
sented by  parties  in  interest. 

36.  It  will  rigidly  scrutinize  the  evidence,  especially  in  cases 
of  alleged  theft  or  embezzlement,  and  will  not  recommend  the 
relief  of  officers  or  soldiers  from  responsibility  unless  fully 

*  Ordnance  Regulations,  p.  23. 


10  MANUAL   FOR   BOARDS  OF  SURVEY. 

satisfied  that  those  charged  with  the  care  of  property  have 
performed  their  whole  duty  in  regard  to  it.*  Each  member 
should  make  careful  personal  inspection  of  all  property  sub- 
mitted to  the  board.  In  cases  of  losses  and  embezzlements 
of  subsistence  stores  or  property,  Boards  of  Survey  in  their 
proceedings  and  recommendations  are  to  be  guided  by  the 
above  requirements. 

37.  In  case  of  deficiency  of  or  damage  to  any  article  of  mil- 
itary supplies,  the  responsible  officer  must  show  by  one  or 
more  depositions  that  said  deficiency  or  damage  was  not 
occasioned  by  any  fault  on  his  part,  f 

38.  Parties  who  seem  responsible  should,  if  possible,  be 
notified  to  appear  or  show  cause  why  they  should  not  be  so 
held.     The  recorder  should,  if  necessary,  write  to  such  par- 
ties, the  board  adjourning  sufficiently  long  to  permit  such 
evidence  to  be  gathered  as  will  lead  to  a  just  and  definite 
conclusion.     The  fact  that  such  parties  were  notified  should 
be  stated  in  the  record  of  the  proceedings  of  the  board,  and 
if  they  failed  to  respond  note  will  be  made  of  the  length  of 
time  given  for  reply. 

39.  Parties  liable  to  become  responsible  through  proceed- 
ings of  the  board  will  be  given  an  opportunity  to  offer  rebut- 
ting or  explanatory  testimony  and  to  appear  either  in  person 
or  by  counsel  or  letter.     In  no  case  will  anyone  be  held  re- 
sponsible without  such  hearing,  unless  the  record  plainly 
shows  that  by  the  nature  of  the  case  this  was  impracticable. 

40.  The  recorders  of  all  Boards  of  Survey  acting  upon  cases 
of  alleged  losses  or  discrepancies  in  the  delivery  of  goods  by 
common  carriers  shall  in  all  cases  give  ample  notice  to  the 
local  agent  of  such  carriers  of  the  convening  of  said  Board  of 
Survey,  stating  fully  the  purpose  for  which  said  board  is  con- 
vened, giving  carriers  ample  time  to  submit  any  evidence 
they  may  desire  to  present  affecting  the  matter  in  question ; 
and  no  report  of  the  proceedings  of  the  Board  of  Survey  in 
such  matters  should  be  held  as  complete  by  reviewing  officers 
without  evidence  that  such  opportunity  has  been  given  car- 
riers held  responsible  for  any  loss.     On  account  of  the  lack 
of  familiarity  on  the  part  of  carriers  with  the  requirements 

•Par.  710,  A.  B.  f  Act  May  18,  1826,  sec.  1304,  R.  S. 


MANUAL  FOR  BOARDS  OF  SURVEY.  11 

governing  military  service  in  these  matters,  the  Board  of 
Survey  will,  in  its  notification  to  the  carriers,  name  time  and 
place  of  the  meeting  of  the  board,  the  amount  of  stores 
alleged  to  have  been  lost  or  damaged,  the  initial  point  and 
destination  of  shipment,  the  officer  issuing  the  bill  of  lading 
and  the  date  thereof,  and  will  advise  the  principal  agents  of 
the  carrier  of  their  rights  in  the  premises. 

41.  In  case  the  loss  of  or  damage  to  supplies  and  stores  is 
found  to  have  occurred  prior  to  the  time  when  the  officer 
who  applies  for  the  board  became  responsible  for  the  prop- 
erty, the  board  will  ascertain,  as  far  as  practicable,  how  and 
where  the  loss  or  damage  occurred,  and  who,  if  anyone,  is  at 
fault,  and  embody  this  information  in  its  report. 

42.  When  supplies  are  examined  by  a  Board  of  Survey,  the 
marks  on  the  articles  or  packages,  showing  the  name  or 
initials  of  the  purchasing  officer,  the  place  and  date  of  pur- 
chase, and  the  names  of  the  persons  from  whom  purchased, 
if  obtainable,  should  be  entered  in  the  proceedings  of  the 
board,  unless  it  is  evident  from  the  report  of  proceedings 
that  the  age  and  condition  at  the  time  of  purchase  have 
nothing  to  do  with  the  loss  or  damage. 

43.  When  enlisted  men  are  found  responsible  for  the  loss 
of  or  damage  to  Government  property,  the  board  should 
recommend  that  the  amount  of  the  loss  or  damage  (stated  in 
dollars  and  cents)  be  charged  against  them  on  the  next  mus- 
ter and  pay  rolls. 

44.  Although  a  Board  of  Survey  has  no  legal  power  to  swear 
witnesses  brought  before  it,  whenever  in  the  opinion  of  the 
board  it  is  desirable  to  have  oral  testimony  given,  before  it 
is  sworn  to,  an  affidavit  embodying  the  statements  made 
should  be  prepared  by  the  recorder  (in  triplicate),  signed  by 
the  witness  and  sworn  to  before  the  proper  officer.     In  all 
cases  of  importance  involving  a  serious  financial  loss  to  the 
Government  or  to  individuals,  this  method  will  be  pursued 
where  oral  testimony,   which  contradicts  other  testimony 
before  the  board  in  the  shape  of  affidavits,  is  accepted  as  con- 
clusive.    Where  officers  are  witnesses  in  similar  cases  the 
testimony  will  be  prepared  in  the  shape  of  certificates  and  be 
signed  by  the  officer. 


12  MANUAL   FOR  BOARDS  OF  SURVEY. 

45.  It  is  often  found  necessary  to  return  proceedings  of 
Boards  of  Survey,  more  especially  on  subsistence  stores,  either 
on  account  of  error  in  the  proceedings  or  to  obtain  additional 
information  for  the  chief  of  the  administrative  department 
to  which  the  stores  pertain. 

The  principal  defects  seem  to  be — 

The  board  reporting  a  deficiency  in  the  weight  of  certain 
stores  fails  to  show  by  the  proceedings  that  the  stores  were 
weighed  in  its  presence. 

The  Board  of  Survey  apparently  condemns  the  stores  or 
property,  which  is  not  its  province ;  its  simple  duty  being  to 
report  actual  conditions  and  the  accountability  therefor. 
Investigation  by  board  to  determine  the  responsibility  for 
loss  of  stores  is  not  sufficiently  thorough. 

In  cases  of  articles  stolen,  insufficient  information  given  as 
to  the  precautions  taken  to  prevent  theft. 

The  return  of  these  proceedings  involves  delay  in  the  trans- 
action of  public  business,  and  considerable  clerical  labor. 

46.  In  the  case  of  applications  for  reimbursement  for  loss 
of  private  property  under  the  acts  of  March  3,  1885,*  all  per- 
sonal property  for  the  loss  or  destruction  of  which  payment 
is  claimed  must  be  enumerated  and  described  in  the  proceed- 
ings of  the  Board  of  Survey,  but  the  finding  of  the  board  will 
recommend  payment  for  only  such  articles  as  in  the  opinion 
of  the  board  were  reasonable,  useful,  necessary,  and  proper 
for  the  claimant  to  have  in  the  public  service  in  the  line  of 
duty.f 

•Par.  723,  A.  R.,  as  amended.  tcircular  No-  1,  H-  Q-  A-,  I89?- 


RECORD  OF  PROCEEDINGS. 


47.  The  record  will  be  made  in  triplicate,  and  the  several 
sets  with  their  exhibits  must  compare  accurately  throughout. 

48.  Property  or  stores  pertaining  to  different  staff  depart- 
ments will  not  be  reported  in  the  same  set  of  written  pro- 
ceedings, but  a  set  of  proceedings  will  be  made  up  separately 
for  each. 

49.  The  separate  report  on  causes  of  desertion  is  not  required 
in  triplicate ;  a  single  copy  is  sufficient. 

50.  Legal-cap  paper  will  be  used  if  practicable ;  it  will  be 
folded  in  four  equal  folds.     The  left-hand  fold  of  the  outer 
page  is  the  first  fold  and  is  used  exclusively  for  a  brief 
analysis  of  the  contents  of  the  proceedings,  the  authority  for 
convening  and  where  convened,  the  name  and  rank  of  presi- 
dent and  recorder.     Pages  will  be  joined  at  the  top. 

51.  The  record  will  commence  at  the  top,  leaving  sufficient 
space  for  binding,  will  run  down  the  page,  and,  if  written, 
the  paper  to  be  turned  over,  bottom  up,  and  the  record  run 
down  the  reverse  side  in  the  same  way.     If  typewritten,  each 
sheet  will  furnish  one  page  of  the  record,  which  will  begin  at 
the  top.     There  should  be  a  margin  of  one  inch  on  the  left- 
hand  side. 

52.  The  record  should  be  signed  by  each  member  who  con- 
curs in  the  finding.     Should  a  member  not  concur  he  will 
submit  a  minority  report,  to  be  embodied  in  the  record  imme- 
diately after  the  majority  report,  and  signed  by  the  dissenting 
member.     On  completion  the  proceedings  will  be  submitted 
to  the  convening  authority  for  his  action. 

53.  One  blank  leaf  (a  half  sheet— two  pages),  for  use  of 
reviewing  authority  in  expressing  his  action,  will  be  inserted 
in  each  set  of  proceedings  between  the  leaf  containing  the 
signatures  of  the  board  and  the  appended  evidence. 

54.  In  case  the  record  be  returned  for  further  action,  what 
is  left  of  this  leaf  may  be  used  for  the  additional  proceedings, 

(13) 


14  MANUAL  FOR  BOARDS   OF  SURVEY. 

which  will  be  added  to  the  original  ones,  between  them  and 
the  appended  evidence,  the  object  being  to  form  one  con- 
tinuous intelligent  record. 

55.  Immediately  following  the  signatures  to  the  additional 
proceedings  there  must  be  sufficient  blank  space  for  the 
further  action  of  the  reviewing  authority.     If  sufficient  space 
remains,  another  blank  leaf  will  be  inserted  next  to  page  con- 
taining signatures. 

56.  The  last  sheet  will  be  left  entirely  blank  on  the  inside, 
and  be  used  on  the  outside  for  the  brief  and  the  indorsements 
only. 

57.  Evidence  should  be  in  the  form  of  certificates  and  affi- 
davits or  depositions,  duly  attested  and  appended  to  the  pro- 
ceedings.    When  a  necessary  exhibit  can  not  be  obtained  it 
will  be  so  stated,  and  the  reason  why  given.     Evidence  in 
the  form  of  certificates  will  be  accepted  from  officers  of  the 
Army  only. 

58.  All  documents  used  as  evidence  (depositions,  certificates, 
affidavits,  letters,  bills  of  lading,  etc.)  will  be  originals  or 
true  copies,  will  be  marked  with  letters  of  the  alphabet,  and 
will  be  appended  in  their  proper  order,  commencing  nearest 
the  record  proper. 

59.  Appendices  are  most  conveniently  marked  in  the  lower 
left-hand  corner  "A,"  "B,"  etc.,  so  that  the  mark  comes 
quickly  in  sight  when  proceedings  are  being  examined.     Ex- 
hibits are  marked  and  appended  in  the  order  of  introduction 
and  of  their  being  referred  to  in  the  body  of  the  proceedings. 

60.  Whenever  a  commissary  officer  asks  for  a  Board  of  Sur- 
vey on  damaged  commissary  stores  he  will,  in  addition  to 
furnishing  the  other  evidence  required,  accompany  his  appli- 
cation therefor  with  a  list  of  the  articles  to  be  examined  and 
reported  upon,  showing  name  of  articles,  date  when  received, 
from  whom  received,  date  of  purchase,  from  whom  purchased, 
by  whom  purchased,  condition  when  received,  and  how  ren- 
dered bad,  if  this  be  known.     These  lists  will  be  supplied  in 
triplicate,  and  will  be  attached  to  the  proceedings  of  the  board 
as  exhibits. 

61.  An  officer  desiring  the  appointment  of  a  Board  of  Sur- 
vey will  forward  with  the  application  therefor  his  certified 


MANUAL  FOB  BOARDS  OF  SURVEY.  15 

statement  covering  all  the  facts  in  the  case  within  his  knowl- 
edge, showing  the  vigilance  exercised  by  him  and  precautions 
taken  to  guard  the  property  from  injury  or  loss,  and  the 
efforts  made,  if  any,  in  the  case  of  losses  by  theft  or  other- 
wise, to  recover  the  property — together  with  the  original 
affidavits  upon  which  he  relies  to  relieve  him  from  responsi- 
bility and  the  number  of  duly  attested  copies  thereof  required 
by  a  Board  of  Survey  to  accompany  its  proceedings.*  He 
should  also  forward  a  like  number  of  copies  of  the  written 
report  made  by  the  officer  examining  packages  opened  for  the 
first  time  and  found  with  contents  damaged  or  deficient,  f 

62.  Any  additional  exhibits  of  evidence  will  be  marked 
with  letters  (succeeding  those  already  so  used  on  evidence 
originally  appended),  and  be  appended  in  proper  order  to  the 
original  evidence. 

63.  All  material  facts  and  circumstances  covered  by  affida- 
vits or  certificates  should  not  merely  be  referred  to  but  should 
be  embodied  in  the  proceedings  themselves,  with  the  conclu- 
sions thereon  and  the  recommendations  of  the  board;  the 
affidavits,  certificates,  etc.,  being  appended  simply  to  show 
that  the  facts  as  stated  in  the  proceedings  are  in  accordance 
with  the  evidence.     It  should  be  borne  in  mind  that  the 
record  is  for  the  information  of  the  convening  authority. 

64.  In  assessing  loss  or  damage  the  proceedings  should 
show  (in  addition  to  the  description,  number,  or  quantity) 
the  money  value  in  dollars  and  cents  of  the  articles,  stores,  or 
property  lost  or  damaged.     In  cases  where  stores  or  property 
are  recommended  for  sale  or  issue  at  reduced  prices,  the 
board  will  state  the  price  at  which  it  recommends  that  each 
article  shall  be  sold  or  issued. 

65.  When  a  board  takes  inventory  on  the  death  of  an  offi- 
cer in  charge  of  public  property  or  money,  the  proceedings 
with  the  accompanying  inventory  are  made  out  as  in  other 
cases,  one  copy  being  sent  direct  to  the  bureau  in  which  the 
deceased  officer  had  accounts,  one  copy  is  given  to  his  repre- 
sentative or  the  person  who  settles  up  his  affairs,  one  copy  is 
sent  to  department  headquarters,  and  a  duly  authenticated 

*  Par.  711,  A.  R.  t  P"-  669,  A.  R. 


16  MANUAL  FOR  BOARDS  OF  SURVEY. 

copy  is  kept  on  file  with  the  regimental  or  post  records.  In 
the  case  of  ordnance  stores  a  return  in  due  form  is  made  out 
by  the  board  for  the  whole  or  the  part  of  the  quarter  for 
which  the  officer's  returns  were  due. 


FORM  FOR  PROCEEDINGS. 


Proceedings  of  a  Board  of   Survey  convened  at  -         — , 
— ,  pursuant  to  the  following  order: 

HEADQUARTERS  — TH  U.  S.  INFANTRY, 

; > t  19 

SPECIAL  ORDERS,  ) 
No. j 

[Extract.] 

1.  A  board  of  survey  is  appointed  to  meet  at  this  station  at 
—  o'clock  — .  in.  to-morrow,  or  as  soon  thereafter  as  practi- 
cable, for  the  purpose  of  ascertaining  what  disposition  has 
been  made  of  certain  ordnance  and  ordnance  stores  for  which 
the  late  Capt. , U.  S.  Infantry,  was  account- 
able, and  as  far  as  possible  to  account  for  the  same  by  proper 
returns  to  the  Chief  of  Ordnance. 

Detail  for  the  Board. 

Capt.  — ,  — th  Infantry. 

First  Lieut.  -  — ,  — th  Infantry. 

Second  Lieut.  -  — ,  — th  Infantry. 

****** 

BY  ORDER  OF  LlECT.  COL. : 


(Signed) 


Captain,  — th  Infantry,  Adjutant. 


19—. 


The  Board   met  pursuant  to  the  foregoing  order  at  — 
o'clock  — .  m. 

Present :  all  the  members. 

The  Board,  not  having  sufficient  information  before  it, 
directed  the  recorder  to  open  correspondence,  with  a  view  to 
ascertaining  definitely  what  disposition  was  made  of  the  ord- 
nance and  ordnance  stores  for  which  the  late  Captain  — 
,  — th  .Infantry,  was  accountable. 

5736 2  (17)  • 


18  MANUAL  FOR   BOARDS   OF  SURVEY. 

The  Board  thereupon  adjourned  to  meet  at  the  call  of  the 
president. 


Second  Lieut. ,  — th  fnfantry,  Recorder. 


19—. 


The  Board  met  at o'clock  — .  m. ,  pursuant  to  adjourn- 
ment and  the  following  order : 

HEADQUARTERS  — TH  U.  S.  INFANTRY, 

— ,  -     — ,  -     — ,  19—. 
SPECIAL  ORDERS,  I 
No.  .         \ 

[Extract.] 
*  *  *  *  *  * 

2.  First  Lieut.    and  Second    Lieut.   

— ,  — th  Tnfantry,  are  hereby  relieved  as  members  of  the 

Board  of  Survey,  convened  by  par.  2,  S.  O.  No. ,  c.  s., 

these  headquarters,  and  First  Lieut. and  Second 

Lieut.  —  — ,  — th  Infantry,  are  detailed  in  their  stead. 

##***# 

BY  ORDER  OF  COL. : 


(Signed) 


Captain,  —th  Infantry,  Acting  Adjutant. 

Present :  all  the  members. 

The  Board  had  before  it  all  the  information  that  could  be 
obtained. 

From  the  invoices  of  ordnance  and  ordnance  stores  from 

Capt.  —  — ,  — th  Infantry,  and  First   Lieut.  —  — , 

— ,  Ordnance  Department,  U.    S.   A.,  hereto   appended 

(marked  "A"  and  "B,"  respectively),  it  is  shown  that  Capt. 

,  — th  Infantry,  decease:!,  was  accountable  for 

the  following  ordnance  and  ordnance  stores : 

276  magazine  rifles,  caliber  .30,        276  tin  cups, 

276  bayonet  scabbards,  276  knives, 

276  cartridge  belts,  276  forks, 

276  gun  slings,  276  spoons, 

276  canteens  and  straps,  55  screw-drivers, 

276  haversacks  and  straps,  132  small -arms  oilers, 

276  meat  cans,  6  arm  chests. 


MANUAL  FOR  BOARDS  OF  SURVEY.  19 

To  acconnt  for  a  portion  of  the  foregoing  the  Board  has 
receipts  from  the  twelve  company  commanders  of  the  — th 
Infantry,  and  receipts  from  eleven  company  commanders  of 
the  — th  Infantry. 

These  receipts  are  hereto  appended  and  marked  "C,"  "D," 
"E,"  "F,"  "G,"  "H,"  "I,"  "K,"  "L,"  "M,"  "N,"  "O," 
"P,"  "Q,"  "R,"  "S."  "T,"  "U,"  "V,"  "W,"  "X,"  "Y," 
"Z,"  respectively.  The  ordnance  and  ordnance  stores  thus 
accounted  for  are  as  follows : 

227  magazine  rifles,  caliber  .30,        218  tin  cups, 

228  bayonet  scabbards,  218  knives, 

229  cartridge  belts,  210  forks, 
182  gun  slings,  217  spoons, 
217  canteens  and  straps,  1  screw-driver, 
219  haversacks  and  straps,  1  small-arms  oiler. 
217  meat  cans, 

This  leaves  the  following  not  accounted  for : 

49  magazine  rifles,  caliber  .30,        58  tin  cups, 

48  bayonet  scabbards,  58  knives, 

47  cartridge  belts,  66  forks, 

94  gun  slings,  59  spoons, 

59  canteens  and  straps,  54  screw-drivers, 

57  haversacks  and  strap?,  131  small-arms  oilers, 

59  meat  cans,  6  arm  chests. 

The  issues  by  Capt.  -  -  are  best  shown  in  abstract 
marked  "A"  (hereto  appended),  which  was  compiled  from  the 
appended  receipts  heretofore  referred  to. 

The  appended  quarterly  return  for  part  of  the  quarter  end- 
ing —  — ,  19 —  (marked  "B"),  also  best  shows  the  receipts 
and  issues  and  what  remains  unaccounted  for. 

In  the  correspondence  (Appendix  "C")  relative  to  this  mat- 
ter, in  the  5th  indorsement,  First  Lieut.  —  — ,  — th 
Infantry,  states  that  he  succeeded  Capt.  —  —  in  command 
of  a  detachment  of  about  275  recruits  which  Capt.  - 
had  taken  to  -  — .  These  recruits,  armed  and  partially 
equipped,  though  originally  intended  for  other  regiments, 
were  ultimately  assigned  to  the  — th  and  — th  Infantry. 


20  MANUAL  FOR  BOARDS  OF  SURVEY. 

Since  227  rifles,  bayonet  scabbards,  and  a  corresponding 
number  of  canteens,  haversacks,  etc. ,  have  been  receipted  for 
by  officers  of  these  regiments,  it  is  the  opinion  of  the  Board 
that  the  49  rifles,  etc. ,  with  which  the  remaining  recruits  of 
this  detachment  were  armed,  must  still  be  in  the  two  regi- 
ments mentioned ;  receipts  failed  to  be  given  in  the  confu- 
sion of  war  times.  This  opinion  is  strengthened  by  the  12th 
indorsement  on  the  same  correspondence  in  which  Capt. 
— ,  as  commanding  officer,  Company  L,  states  that 
10  rifles,  bayonet  scabbards,  cartridge  belts,  gun  slings,  hav- 
ersacks and  straps,  canteens  and  straps,  meat  cans,  tin  cups, 
knives,  forks,  and  spoons  had  been  taken  up  on  the  ordnance 
returns  of  that  company.  He  does  not,  however,  inclose 
receipts  for  that  amount  of  ordnance  for  Company  L,  though 
as  commanding  officer  of  Company  C,  same  regiment,  which 
he  was  also  apparently  commanding,  he  does  send  receipts 
for  11  rifles,  bayonet  scabbards,  cartridge  belts,  etc. 

The  Board  is  therefore  of  the  opinion  that  other  company 
commanders  of  the  — th  and  — th  Infantry  have  likewise 
taken  up  on  their  returns  the  remaining  ordnance  and  ord- 
nance stores  pertaining  to  the  detachment  of  recruits,  but 
have  failed  to  receipt  for  the  same. 

The  wrapper  inclosing  invoice  from  Captain  -     — ,  — th 
Infantry,  with  indorsements  thereon  (hereto  appended  and 
marked  "D"),  shows  the  effort  made  to  obtain  receipts  for 
the  ordnance  stores  with  which  the  recruits  sent  to  — 
were  equipped. 

The  invoice  from  Captain  —  —  has  been  heretofore  referred 
to  as  Appendix  "A." 

After  going  to  various  officers,  the  wrapper  is  finally  re- 
turned with  the  statement  that  the  receipts  for  the  ordnance 
and  ordnance  stores  turned  over  to  the  — th  Infantry,  with 
the  recruits  of  Captain  -  — 's  detachment,  had  been  for- 
warded in  compliance  with  the  27th  indorsement  of  the 
appended  correspondence,  marked  '-C. " 

The  Board,  therefore,  recommends  relief  from  further  ac- 
countability in  the  matter,  and  that  a  certificate  of  nonin- 
debtedness  in  the  case  of  Captain  ,  — th  Infantry 


MANUAL  FOR  BOARDS  OP  SURVEY.  21 

(deceased)  be  issued  for  the  following  ordnance   and  ord- 
nance stores : 

49  magazine  rifles,  caliber  .30,    58  tin  cups, 

48  bayonet  scabbards,  58  knives, 

47  cartridge  belts,  66  forks, 

94  gun  slings,  59  spoons, 

59  canteens  and  straps,  54  screw-drivers, 

57  haversacks  and  straps,  131  small-arms  oilers, 

59  meat  cans,  6  arm  chests. 

There  being  no  further  business  before  it,  the  Board  ad- 
journed sine  die. 


Captain,  — th  Infantry,  President. 


First  Lieutenant,  — th  Infantry,  Member. 


Second  Lieutenant,  — th  Infantry,  Recorder. 


The  value  of  the  property  submitted  for  the  action  of  this 
Board  exceeding  five  hundred  dollars,  the  proceedings  are, 
in  compliance  with  par.  716,  A.  R.,  1895,  as  amended  by  G.  O. 
179,  A.  G.  O.,  1898,  forwarded  to  the  Adjutant  General, 
Department  —  — ,  for  the  action  of  the  department  com- 
mander. Approval  recommended. 

Colonel  Cavalry,  Commanding  Post. 


[The  briefing  on  the  first  fold.] 

Proceeding*  or  A  BOARU  OF  SURVEY 

Conyened  at  ,  ,  per  S.  O.  No. ,  dated 

, ,  19—. 

PUBPOSK. 

To  ascertain  what  became  of  certain  ordnance 

for  which    Capt.    ,   — th    Infantry 

(deceased),  was  responsible,  and,  as  far  as  practi- 
cable, to  account  for  the  same. 
Preside*!: 

Cmpt. ,  — th  Infantry. 

Recorder: 
Second  Lieut. ,  — th  Infantry. 


22 


MANUAL   FOR  BOARDS  OF  SURVEY. 


[Indorsements  appearing  on  outside  of  report  of  proceed- 
ings, beginning  on  the  second  fold.] 


Received 

To  A.  0.  0. 


[2d  indorsement.] 
HEADQUARTERS  DEPARTMENT 


Respectfully  returned  to  the  Adjutant  General 
of  the  Department,  recommending  approval. 


First  Lieut.,  —th  Artillery, 

Acting  Ordnance  Officer. 
[3d  indorsement.] 

HEADQUARTERS  DEPARTMENT , 

, , ,  19-. 

Respectfully  forwarded,  through  the  Adjutant 
General,  Division  of ,  to  the  Adjutant  Gen- 
eral, U.  S.  Army,  Washington,  D.  C.,  for  tho  con- 
sideration of  the  War  Department,  inasmuch  as 
the  proceedings  of  this  Board  relate  to  the  account 

of  an   officer  (Capt. ,  — th  Infantry, 

deceased),  who  was  not  at  the  time  of  his  demise  a 
member  of  this  command.     Approval  is  resp3ct- 

fully  recommended. , 

Brigadier  General  Commanding. 

[4th  indorsement.] 

HEADQUARTERS  DIVISION  OF , 

19—. 

Respectfully  forwarded  to  the  Adjutant  General 
of  the  Army,  inviting  attention  to  preceding  in- 
dorsement.   , , 

.Major  General  Commanding. 

[5th  indorsement.] 

WAR  DEPARTMENT, 
ADJUTANT  GENERAL'S  OFFICE, 

Wathi*gton,  ,  19—. 

Respectfully  referred  to  the  Chief  of  Ordnance, 
TJ.  8.  Army. 

BY   ORDER   OF  THE   SECRETARY    OF   WAR: 


Assistant  Adjutant  General 


MANUAL  FOR  BOARDS  OF  SURVEY. 
[Letter  informing  of  final  disposition.] 

OFFICE  OF  THE  CHIEF  OF  ORDNANCE,  U.  S.  ARMY, 

Washington,  ,  19 — . 

Capt.  —  — ,  — th  Infantry, 

President  Board  of  Survey. 

SIR  :  I  am  instructed  by  the  Chief  of  Ordnance  to  inclose 
herewith  two  copies  of  the  return  rendered  by  a  Board  of 
Survey,  of  which  you  are  President,  for  part  of  quarter  ended 
,  19 — ,  pertaining  to  a  detachment  of  recruits  com- 
manded by  the  late  Capt. ,  — th  Infantry. 

The  original  copy  of  the  return  has  been  examined  in  this 
office  and  found  correct,  and  the  copies  returned  may  be  re- 
tained or  otherwise  disposed  of. 

A  certificate  of  nonindebtedness  has  this  day  been  sent 
to  the  Auditor  for  the  War  Department  in  the  case  of  the 
deceased. 

Very  respectfully, 


Captain,  Ord.  Dept.,  U.  S.  A. 
Inclosures . 


[BODY  OF  PROCEEDINGS  iN  ORDINARY  CASE  OF  DAMAGED  COM- 
MISSARY STORES.] 

****** 
The  Board  then  proceeded  to  examine  the  stores  said  to  be 
unfit  for  use,  having  before  it  the  affidavit  of  Commissary 
Sergeant  —  —  and  the  certificate  of  First  Lieut.  — 

,  Commissary  (hereto  appended  and  marked  "A"  and 

"B,"  respectively). 

These  stores  were  carefully  examined,  the  number  and 
amount  in  each  case  being  verified  by  the  Board. 

The  Board  finds  the  stores  to  be  in  the  following  condition : 
1,200  Ibs.  corn  meal,  value  §15.00,  received  of  Capt.  — 

— ,  Chief  Commissary  Department  of  -    — ,  —    — ,  19 — . 
Full  of  black  bugs  and  weevils  and  unfit  for  sale  or  use. 
*  *  *  *  *  * 

In  general  the  whole  quantity  of  stores  was  unsalable  and 
unfit  for  use. 


24  MANUAL  FOR  BOARDS  OF  SURVEY. 

The  Board  is  unable  to  determine  how  these  stores  came  to 
be  in  their  present  condition,  but  is  of  the  opinion  that  they 
became  so  from  natural  causes,  having  been  stored  in  a  hot, 
moist  climate.  The  stores  show  that  they  have  been  subjected 
to  great  dampness  and  a  subsequent  drying  out,  and  these 
conditions  are  also  natural  ones  for  the  generation  and  pro- 
duction of  bugs,  weevils,  etc. 

The  Board  is  further  of  the  opinion  that  no  blame  attaches 

to  First  Lieut. ,  Commissary,  — th  Infantry,  for 

the  condition  of  these  stores,  as  he  has  shown  due  care  in 
their  preservation.  The  number  of  bottles,  cans,  etc. ,  in  bad 
condition  was  not  in  excess  of  the  number  that  would  ordi- 
narily be  broken  in  handling  them  in  boxes  and  barrels  or  be 
burst  through  ordinary  faulty  sealing  at  the  factory  and  con- 
sequent fermentation  afterward. 

The  Board  therefore  recommends  that  these  stores  be  sub- 
mitted to  an  Inspector  for  his  action. 


[Form  for  Proceedings  in  the  Case  of  a  Deserter.] 

Proceedings  of  a  Board  of  Survey,  convened  at  — 
pursuant  to  the  following  order  : 

HEADQUARTERS,  —  TH  INFANTRY, 


SPECIAL  ORDERS,  / 
No.  -         J 

[Extract.] 

1.  A  Board  of  Survey  will  meet  at  —  a.  m.  to-morrow,  or 
as  soon  thereafter  as  practicable,  to  investigate  and  report 
upon  the  desertion  of  Private  —  —  ,  Company  -  , 

—  th  Infantry,  and  the  loss  of  property  incident  thereto. 
Paragraph  115,  Army  Regulations,  as  amended  by  G.  O.  No. 
56,  A.  G.  O.,  1900,  will  be  complied  with. 

Detail  for  the  Board. 

Capt.  -  —  ,  —  th  Infantry. 

First  Lieut.  —  —  ,  —  th  Infantry. 

Second  Lieut.  —  -  ,  —  th  Infantry. 

**##** 

BY  ORDER  OF  LIEUT.  COL.  --  : 


Captain,  — th  Infantry,  Adjutant. 


MANUAL  FOR  BOARDS   OF  SURVEY.  25 


19—. 


The  Board  met  pursuant  to  the  foregoing  order  at .  m. 

Present :  aH  the  members. 

The  Board  considered  the  affidavit  of  First  Sergt.  - 

— ,  Co. ,  — th  Infantry  (hereto  attached  and  marked 

"A"),  and  found  that  Pvt.  -  — ,  Co. ,  — th  In- 

fantry, did  lose  or  abstract  at  time  of  desertion  the  following 
quartermaster  supplies,  for  which  Capt.  -  — ,  — th 

Infantry,  is  responsible,  and  Capt.  -  — ,  Quarter- 

master, — th  Infantry,  is  accountable : 

One  barrack  bag,  value $0.44 

One  pantasote  shelter  half,  value 1.80 

One  rubber  coat,  value 1.18 


3.42 

There  being  no  further  business  before  it,  the  Board  at 
— .  m.  adjourned  sine  die. 


Captain,  — th  Infantry,  President. 


First  Lieut.,  — th  Infantry,  Member. 


Second  Lieut. ,  — th  Infantry,  Recorder. 


REPORT  ox  CAUSES  OF  DESERTION,  BY  A  BOARD  OF  SURVEY. 
Convened  at ,  by  Orders  No. ,  dated  —  — ,  19 — . 


CASE. 


Private  —  ,  Co. ,  — th  Infantry, 

Date  and  place  of  enlistment,  —     — ,  19 — ,  — 
Date  and  place  of  desertion,  — 


Apprehended?    When  and  where?    Not  apprehended. 
Value  of  public  property  taken,  if  any,  $3.42. 

CIRCUMSTANCES  ATTENDING  AND  CAUSES  WHICH    INDUCED  THE 

DESERTION. 
(See  paragraph  115,  A.  R.) 

Private tried  to  lead  a  faster  life  than  his  pay  would 

allow.     He  went  into  debt  to  everyone  who  would  credit  him, 


26  MANUAL  FOR  BOARDS  OP  SURVEY. 

and  finally,  to  clear  himself  of  all  his  debts,  deserted  soon  after 
pay  day. 


Captain,  — th  Infantry,  President. 


First  Lieut.,  — th  Infantry,  Member. 


Approved : 


Second  Lieut.,  — th  Infantry,  Recorder. 
—,  19—. 


-,  Commanding  Post. 


FORM  FOR  ADDITIONAL  PROCEEDINGS. 

Additional  Proceedings  of  a  Board  of  Survey,  reconvened  at 
,  —    — ,  pursuant  to  the  following  indorsement : 

[1st  indorsement.] 

— ,  -     — ,  -     — ,  19-. 

Respectfully  returned  to  Capt. ,  — th  Infantry, 

President  of  the  Board  of  Survey,  who  will  convene  the 
board.  The  board  has  held  the  —  —  R.  R.  Co.  responsible 
for  the  loss  of  the  319  pounds  of  coffee,  but  the  report  of 
proceedings  does  not  show  that  the  R.  R.  Co.  has  had  an 
opportunity  to  be  heard.  It  should  be  heard,  and  any  evidence 
presented  should  be  considered. 
BY  ORDER  OF  COL, : 


Captain,  — th  Cavalry,  Adjutant. 
, , ,  19-. 


The  board  reconvened  pursuant  to  the  above  indorsement 
at .  m. 

Present :  all  the  members. 

The  board  gave  the  —  —  R.  R.  Co.  abundant  opportunity 
to  present  any  evidence  it  wished,  waiting  two  weeks  for  an 
answer  to  the  letter  sent  the  agent.  A  copy  of  the  letter  is 


MANUAL  FOE  BOARDS  OF  SURVEY.  27 

hereto  appended  marked  "Q."    These  facts  should  have  been 
shown  in  the  original  proceedings. 

Captain,  — th  Infantry,  President. 


First  Lieutenant,  —th  Cavalry,  Member. 


First  Lieutenant,  — th  Cavalry,  Recorder. 


I  certify  that 


FORM  FOR  CERTIFICATE. 

, ', ,  19—. 


First  Lieut.,  — th  Infantry,  Comdg.  Co.  . 


FORM  FOR  AFFIDAVIT. 


STATE  OF- 


County  of 

Post  of — 
Personally  appeared  before  me,  the  undersigned  authority, 

one ,  who,  being  duly  sworn,  deposes  and  says 

that 


and  further  deponent  saith  not. 


Sworn  to  and  subscribed  before  me  this day  of 

nineteen  hundred  and . 


Major,  — th  Infantry,  Summary  Court. 


28  MANUAL  FOR  BOARDS  OF  SURVEY. 

NOTE. — Officers  to  administer  oaths:  Judge  advocates  of 
departments,  judge  advocates  of  courts  martial,  and  trial 
officers  of  summary  courts.  When  none  are  within  reach 
and  available,  notary  public  or  other  civil  officer  competent 
to  administer  oaths  for  general  purposes.  When  expense  is 
incurred,  only  a  single  original  is  required.  As  many  true 
copies  as  are  necessary  may  be  made. 


MANUAL  FOR  BOARDS  OF  SURVEY 


29 


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[Indorsement.] 

FORM  No.  41. 

(Authorized  August  30,  1897.) 

Voucher  No. ,  Abstract  H. 

quarter,  F.  Y.  19—. 


REQUISITION  FOR  STATIONERY 


at. 


To  be  in  duplicate:  one  copy  re- 
tained by  the  officer,  one  sent  to  the 
Quartermaster  General  with  quar- 
terly Abstract  H. 

See  Pars.  1023  to  1027,  inclusive, 
Army  Regulations,  1895. 


